Can I connect Shopify to QuickBooks?

Yes. Export your orders from Shopify Admin (Orders → Export → CSV), upload the file here, and download the QuickBooks-ready CSV. Then import via Banking → Upload transactions in QBO. No app installation required.

Is Shopify QuickBooks integration free?

Our converter offers free preview of first 5 rows. Full file conversion requires credits. No monthly subscription - pay per use. Much cheaper than A2X or Synder which charge monthly fees.

Why isn't Shopify QuickBooks syncing?

Native integrations often have authentication issues, sync delays, and problems with multi-line orders. Our converter bypasses these issues entirely - you control when and what data moves to QuickBooks.

Can I import Shopify to QuickBooks?

Yes. Export your orders from Shopify as CSV, convert with our tool, then import to QBO via Banking → Upload transactions. For detailed line-item imports, use Sales → Invoices → Import instead.

How do you handle multi-item Shopify orders?

Shopify exports one row per line item (so a 3-item order = 3 rows). Our tool aggregates these into a single QuickBooks transaction with the correct totals. No duplicate entries, no missing items.

What date format does QuickBooks need?

QuickBooks Online requires MM/DD/YYYY format. Shopify exports dates as ISO 8601 (2025-01-15T10:30:00-05:00). We automatically convert all dates and handle timezone information.

Does this work with QuickBooks Desktop?

This tool is optimized for QuickBooks Online. For QuickBooks Desktop (Pro, Premier, Enterprise), use our dedicated Desktop converter at /convert/shopify-quickbooks-desktop which outputs IIF format.

Is my Shopify data secure?

Yes. Files under 50MB process entirely in your browser - your data never touches our servers. For larger files, data is encrypted in transit (TLS 1.3) and deleted within 24 hours.

What if conversion fails?

You'll see a detailed report showing which rows failed and why (missing data, invalid dates, etc.). Successfully converted orders are included in your download regardless.

Can I convert refunded Shopify orders?

Yes. All order statuses are included - paid, pending, refunded, cancelled. The status is preserved so you can filter in QuickBooks as needed.

Shopify to QuickBooks Integration & Converter

Shopify CSV

🥦

QuickBooks Online CSV

QuickBooks Online CSV Format

Ready for download

Orders converted

Convert Shopify orders to QuickBooks Online format instantly. No API setup, no app installation, no sync headaches.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample Shopify Export

Sample Shopify orders CSV to test the converter or use as reference for your own exports.

Download Sample

Rate this tool

4.8 / 5 (5,381 votes)

How It Works

Export from Shopify

Orders → Export → CSV. Select your date range and download.

Upload & Convert

Drop your CSV here. We validate and transform instantly.

Import to QuickBooks

Banking → Upload transactions → Select your file. Done.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files under 50MB process in your browser. Your data never touches our servers.

Auto-Delete

Server-processed files automatically deleted within 24 hours.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

What Gets Converted

See exactly how your Shopify data transforms into QuickBooks format

Orders

Sales Receipts Cash Basis

Each Shopify order becomes a Sales Receipt in QBO

Sales → Sales Receipts

Refunds

Refund Receipts

Refunded orders convert to Refund Receipts, linked to original sale

Sales → Refund Receipts

Processing Fees

Bank Fees

Shopify payment fees (2.9% + $0.30) tracked as expenses

Expenses → Bank charges

Requires payout export for fee breakdown

Tax Lines

Sales Tax

Tax amounts preserved for Sales Tax Center reporting

Taxes → Sales Tax

Shipping Charges

Shipping Income

Shipping revenue tracked separately for P&L accuracy

Sales → Products and Services

Data Mapping Preview

See exactly how your Shopify data transforms into QuickBooks format

Shopify CSV	Source Value		QuickBooks Online CSV	Target Value	Note
`Name`	`#1001`	→	`RefNumber`	`1001`	Order number prefix removed
`Created at`	`2025-01-15T10:30:00-05:00`	→	`TxnDate`	`01/15/2025`	ISO 8601 converted to MM/DD/YYYY
`Billing Name`	`John Smith`	→	`Customer`	`John Smith`	Customer name preserved
`Subtotal`	`$1,234.56`	→	`ItemAmount`	`1234.56`	Currency symbols and commas removed
`Shipping`	`$15.00`	→	`ShippingAmount`	`15.00`	Shipping charge preserved
`Taxes`	`$98.76`	→	`TaxAmount`	`98.76`	Tax amount for reporting
`Total`	`$1,348.32`	→	`TotalAmount`	`1348.32`	Validated against sum of components

Problems We Fix Automatically

These common import errors are handled by our converter

Date Format Mismatch

QuickBooks rejects Shopify's ISO 8601 dates

2025-01-15T10:30:00-05:00

01/15/2025

Auto-converted to MM/DD/YYYY

Duplicate Order Numbers

Multi-item orders create duplicate rows in Shopify export

3 rows for order #1001

1 aggregated transaction

Line items combined into single entry

Currency Format Issues

Currency symbols ($) and commas cause import failures

$1,234.56

1234.56

All formatting removed automatically

Blank Customer Names

Guest checkouts have no billing name

Default 'Shopify Customer' applied

Zero-Dollar Transactions

100% discount orders can't import

Flagged and excluded from import

Why Use This Tool?

No API Integration Required

Works with standard Shopify CSV exports. No app installation, no OAuth, no sync issues. Just upload your file.

Instant Conversion

Get QuickBooks-ready data in seconds. No waiting for sync cycles, no overnight processing. Upload, convert, download.

Smart Multi-Line Handling

Shopify exports have one row per line item. We aggregate them into single QuickBooks transactions automatically.

Browser-Based Privacy

Files under 50MB process entirely in your browser. Your financial data never leaves your computer.

No App Required

No Shopify app installation, no API keys, no ongoing connections. Just upload your export file and convert.

2025 Format Ready

Handles both old and new Shopify export formats. Column renames and new fields? We've got you covered.

Frequently Asked Questions

: Yes. Export your orders from Shopify Admin (Orders → Export → CSV), upload the file here, and download the QuickBooks-ready CSV. Then import via Banking → Upload transactions in QBO. No app installation required.
: Our converter offers free preview of first 5 rows. Full file conversion requires credits. No monthly subscription - pay per use. Much cheaper than A2X or Synder which charge monthly fees.
: Native integrations often have authentication issues, sync delays, and problems with multi-line orders. Our converter bypasses these issues entirely - you control when and what data moves to QuickBooks.
: Yes. Export your orders from Shopify as CSV, convert with our tool, then import to QBO via Banking → Upload transactions. For detailed line-item imports, use Sales → Invoices → Import instead.
: Shopify exports one row per line item (so a 3-item order = 3 rows). Our tool aggregates these into a single QuickBooks transaction with the correct totals. No duplicate entries, no missing items.
: QuickBooks Online requires MM/DD/YYYY format. Shopify exports dates as ISO 8601 (2025-01-15T10:30:00-05:00). We automatically convert all dates and handle timezone information.
: This tool is optimized for QuickBooks Online. For QuickBooks Desktop (Pro, Premier, Enterprise), use our dedicated Desktop converter at /convert/shopify-quickbooks-desktop which outputs IIF format.
: Yes. Files under 50MB process entirely in your browser - your data never touches our servers. For larger files, data is encrypted in transit (TLS 1.3) and deleted within 24 hours.
: You'll see a detailed report showing which rows failed and why (missing data, invalid dates, etc.). Successfully converted orders are included in your download regardless.
: Yes. All order statuses are included - paid, pending, refunded, cancelled. The status is preserved so you can filter in QuickBooks as needed.

Learn More:

QuickBooks Import Errors: Complete Troubleshooting Guide (2025) How to Export Orders from Shopify (2025 Guide) Shopify Multi-Currency Orders in QuickBooks: Complete Guide (2025) Shopify Refunds in QuickBooks: How to Record Correctly (2025) Shopify Sales Tax to QuickBooks: Import Guide (2025) A2X Alternative: SpreadsheetBroccoli vs A2X Comparison (2025) Synder Alternative: SpreadsheetBroccoli vs Synder Comparison (2025)

Shopify to QuickBooks Integration & Converter

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